February Newsletter Print

President-Elect's Report

As we come to the end of January I started to think about my New Year’s resolutions for 2019. While I’ve finally tried something new like that bullet journal I bought last year and I’ve been successful with dedicating more time for family, I haven’t been able to pin down the elusive, ‘eating healthier and daily exercise’ (Year end and W2 season I won’t try and lay all the blame on you) Even so I know I can make a big difference with little changes to give my life a new direction this year.

The WMAC has also resolved to try something new in 2019. Starting with our February 2nd Spring Planning meeting, come and join us to give your ideas on how we can grow our chapter and make an impact within our payroll community. We will be trying out new locations and times this year, so join us for the February 14th breakfast Chapter meeting in DC with Michael Schenk who will help us avoid penalties by making sure we are following ACA reporting. In March we are starting our new webinar series with our own Carrie Hovell who will be presenting Record retention. I love that you can get those much needed RCH during the course of your lunch hour and no commute! Or maybe you are ready to work with us on the WMAC board? We have lots of ways you can volunteer, whether it’s at our chapter meetings, working on a committee or taking on a committee chair. If you are interested contact the WMAC President or President-Elect for more information. So don’t wait any longer, register at and join us today. Here is to a spectacular New Year!


WMAC President-Elect

Julia Lopez Divack, CPP

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We have a major announcement for our members.  We have reduced the cost of membership and meetings!  In the interest of bringing our members the best information and resources at a reasonable cost, we have revised our membership and meeting costs for 2019.  If you have already renewed your membership for this year, your membership date will now be automatically extended. 

The new member rate is $50 with a $15 new member administrative fee.  Renewing members will pay only $50. 

In addition to this, the cost of meetings will decrease as well.  The rates will be tiered for members and will range from $15 to $30 depending on the meeting location.  For nonmembers, the rates will range from $30 to $45 depending on the meeting location.

This new rate APPLIES TO THE FEBRUARY 14th CHAPTER MEETING.  Sign up today!

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Calendar of Events

February 14, 2019 Breakfast Meeting - Register now!

We have all been around the ACA for many years, but we are just now starting to face the concept of enforcement.

On Thursday, February 14, WMAC is proud to announce that Michael Schenk, Senior Benefits Compliance Consultant from USI is going to speak on ACA – from employer reporting to IRS enforcement. 

You may say, I am good.  I bet you did not know, we actually have a member who current has two penalty notices from the IRS.  Penalty 1 is for a small $10 Million and Penalty 2 is for a mere $3 Million.

Do you know how to handle these notices?

Join us in Washington, D.C. on February 14 at our 8:00 AM Breakfast Meeting and you will be better equipped to handle this situation.

March 22, 2019 Webinar - Register now!

Trying to get your files in order? Space limited in your office?  Don't want to hold on to more than you are required to? This is the class for you. We will review the requirements of several agencies and the data employers are required to keep on file. In the end, you could lose some paper weight. 

April 11, 2019 - Lunch Meeting - Register now!

Are you currently using a Payroll Checklist?  This document comes in many forms and can be managed by many people.  What are best practices?  What is essential for the checklist?  Let’s explore all of the possibilities and organize our payroll processing!

We will review:

  • What belongs on the checklist?
  • How do we connect our checklist to our procedures?
  • What options do we have for storage and management our checklist? (Excel, OneNote, Paper, etc.)
  • How do we keep up with changes?
  • What other points in the year would a checklist be helpful? (supplemental payrolls, month end, quarter end, year end, etc.)


Discussing these options along with the flow of our processes will allow us to stay ahead of any issues and not become derailed by unexpected problems.  A well-documented and organized checklist can be a lifesaver for a payroll professional.

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Community Outreach

We are proud to be supporting Mobile Hope of Loudoun this year.  We will have raffle prizes at each chapter meeting and hope to have a record breaking donation year for our charity.  In addition to collecting money, we will be collecting personal hygiene items listed below.  We greatly appreciate your support of this organization and their cause to improve the lives of homeless youth in Loudoun County.

  • Shampoo and conditioner
  • Deodorant
  • Razors and shaving cream
  • Tooth brushes and tooth paste
  • Mouthwash
  • Toilet paper
  • Soap
  • Feminine products
  • Brushes and combs
  • Tissues
  • New hand towels and washing cloths

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APA National

Did you know that the APA is offering 8 Payroll Education Grants this year?  Applications are due by 2/19.  Don't miss out on your opportunity for free payroll education!  Click here for more information.

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APA Courses and Conferences

The APA's Capital Summit is coming up on March 25-26.  This is an excellent local opportunity to hear from leading compliance professionals.  The conference will be held at the Omni Shoreham in Washington, DC.  Click here for more information.

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Government Liaison Report

APA Congress - Federal Forum

Have you heard a payroll question best answered by a federal agency? Please share it so that we can ask it during a Forum on Federal Payroll Issues session at the 2019 Annual Congress. Experts from the federal DOL Wage and Hour Division, IRS, OCSE, SSA, and USCIS will be on hand to explain how federal law should be applied to payroll situations.

Email your questions to by February 28 (don’t delay, send it today!), so we can forward them to the panel for research and a complete answer.

Topics to consider:

  • DOL – wage and hour, overtime, minimum wage, FLSA status, Consumer Credit Protection Act
  • IRS – tax withholding, tax reporting, federal tax forms, tax fraud, levies
  • USCIS – Form I-9, E-Verify, employment-related discrimination
  • SSA – Form W-2 reporting, BSA, SSNVS
  • OCSE – child support withholding, new-hire reporting, IWOs


Legislative Updates

Find out how identity thieves are using email to impersonate your company’s executives to steal your workers’ W-2 forms. Watch #IRS video: "W-2 Scam" at

Find out how your state is staying compliant with the Affordable Care Act (#ACA) Via @ADP #payroll

Got a 30-day letter asking for your position on audit issues but aren’t able to make that deadline because of the gov’t shutdown? Check these #IRS after-shutdown FAQs:

Beginning in 2019, the standard mileage rate for medical purposes will be 20 cents per mile driven. #IRS

The Family and Medical Leave Act (#FMLA) was signed into law 26 years ago today (2/5). Learn more:

Questions on tax liens, levies, notices of deficiency, penalties, passports and private debt collection? Check these #IRS after-shutdown FAQs:

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Treasurer Report

The bank balance as of 1/30/19 is $12,461.78.

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The Power of Payroll

Our 2019 theme, The Power of Payroll, will give us a chance to show why Payroll is an integral superpower of all businesses.  A successful payroll is a powerful aspect of each and every business.

Share your payroll superpower!  We want to know what makes you a payroll superhero.  What is your payroll kryptonite?  We will be looking for members to share their stories with our members.  If you have a payroll superpower to share with us, please email


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